Month: July 2009

Big Box News: California & Ohio Join Other States in Office Depot investigation

Posted on by chase

According to EarthTimes.org, “Office Depot has disclosed on its investor website that the Attorneys General of California and Ohio have launched civil fraud investigations into its $700 million dollar “U.S. Communities” national contract that thousands of local governments, school districts and public institutions draw upon to purchase office and school supplies. California and Ohio join Colorado, Florida, Missouri and Texas in opening such investigations.”

According to today’s article, the National Office Products Alliance (NOPA) called upon the Office of the Attorney General of California to include in its investigation of Office Depot a thorough examination of the role played by the Walnut Creek, CA-based U.S. Communities organization which has allegedly received as much as $20 million in “kickback” payments from Office Depot for sponsoring the national contract now under investigation in six states.

According to NOPA, the article states, these two new investigations (CA and OH) again highlight the inherent problems associated with reliance on a single office supplies contracts by government agencies at all levels. “Strategic sole-source contracting has damaged competitive independent small businesses around the country, reducing vendor choice and raising prices for government customers,” said Chris Bates, President of NOPA. “The idea that sole-source contracting offers a ‘best value’ proposition should be questioned by every federal, state and local government and institutional entity in light of the results from so many audits and investigations.”

Corporate Cost-Cuts May Lead To Trouble Down the Road

Posted on by chase

As an office-supply dealer, we’re definitely noticing that one of the first stops for a corporation looking to cut costs tends to be the supply cabinet. In general, this rough economy and its effect on the office-at-large is something that concerns all of us, so it’s always interesting to see others’ takes on it. For example, this new article from Reuters has some grim projections:

“If you cut into flesh long enough, eventually you find bone,” said David Rosenberg, chief economist at Gluskin Sheff in Toronto. “Cost cutting is not a bottomless pit.”

Firing people, introducing hiring freezes, halting investments, trimming budgets or even skimping on office supplies are time-tested ways to prove the old adage that a penny saved is a penny earned.

A slew of companies reported better-than-expected first-quarter results because aggressive budget slashing more than made up for falling sales. According to Rosenberg, 40 percent of companies missed their top line expectations in the first quarter.

Basically the article is stating that while slashing deep now can help pull a company out of a slump, it’s going to leave a lot of people stranded and playing catch-up when the economy finally rebounds. It’s a snowball effect: imagine you fire a lot of people, cut office supplies, reduce office space…now you’ve got more money and the economy is bouncing back. Not only do you have to re-hire everyone, you have to make sure they all have staplers and a place to sit.

It’s a logistics problem that I think a lot of companies are not yet taking seriously. We’ll see how many of them are left standing once the economy pulls itself up by its bootstraps.

Resource: The Cost of Being Disorganized

Posted on by chase

The Cost of Being Disorganized

Around here, we talk a lot about being organized. Obviously it makes sense, it saves time, and it can be a lot easier than you think. That’s the focus of a lot of these blog posts; using simple supplies, easily attained, to make your life easier. But here’s something you may not have thought of: what does it cost you, literally cost, to be disorganized? There’s a site that recently came to my attention that helps you figure out just that.

Organize 4 Results, who preach the “GO System” (standing simply for, of course, Getting Organized) not only offer a comprehensive suite of resources for companies looking to get organized, but they provide a simple calculator to help you realize what it might be costing you to put off organizing. I plugged in some hypothetical numbers and got the following results:

Cost of Disorganization prepared for FakeCo, Ltd:

You entered this data:

Average cost per hour (including benefits) for an employee’s time:

$25.00

Time lost each day due to disorganization:

0.5 hour(s)

The number of employees in your team or organization:

500

Cost of Disorganization Results:

Disorganization is costing you about $1,500,000.00 each year. The real cost is even higher when you consider the cost of alienated and lost customers.

Yikes. As you can see, it’s not always about putting the right things in the right bins; organization is serious business. And if you’re serious about it, check out our friends over at Organize 4 Results. You’ll be glad you did!

Epsom Projector Beams Hologram at Office Supplies Fair

Posted on by chase

More news from the International Stationery and Office Products Fair in Tokyo. This time it’s a holographic display being shown by Epson, and it could revolutionize the way we handle communications, computing and more. From the Dvice article:

Presented by Epson, the rear projector beams a video presentation onto a 0.3 millimeter thin slab of glass cut into the shape of a person. The result is an effect that almost matches the virtual reality of holographic displays, missing only the three-dimensional aspect.

You can check out video of the amazing display in action here.

Cool Office Supplies: Samurai USB Flash Memory Card

Posted on by chase

At the Saudi Gazette of all places, there is a small article about the ongoing ISOT Office Products Trade Show in Tokyo. Highlighted here are USB Flash Memory cards shaped like Samurai Warriors.

With a lot of video games, movies, and television in Japan focusing more on the Edo period (1603 to 1868 AD), Samurai culture is once again on the rise in Japan.

Of course, when you’re making a samurai-themed USB device, and you’re in Japan, of course it’s going to end up being cute. Call me a sucker for these kind of novelties, but I’d take a teeny cartoon samurai USB stick over a plain ol’ black one any day. Of course, I’m sure the prices are outrageous. For most consumers, the regular kind will probably do just fine.

Article: Everything In Its Place

Posted on by chase

From the Bend Bulletin comes an article about “Spacial Specialist” Dana Black, who helps clients get their messy lives on track. A particular place of interest for Black? The Home Office. From the article:

Whether you’re using boxes or cabinets that were gathering dust in your garage or buying cheap new plastic tubs, getting organized can help save you money in your home.

“The key is once you’ve set up a system, take the time to show the entire household how to use it,” says Black, who charges $55 per hour for her organizational work. “When I organize a house, I take sticky notes and write what goes in each drawer or cupboard, so the family gets used to it.”

You’ll find that with a clear system of organizational tools, you won’t waste money on buying items you already have stowed elsewhere or buying things that you’ll never use.

Black’s list of go-to gadgets and gear wouldn’t shock anyone (Filing cabinet or drawers with hanging files, drawer organizers, in-box/out-boxes, baskets or desk organizers, plastic storage tubs for extra supplies (also great for your kids’ school supplies), computer program for calendar- and address-book organizing, label-maker), but she puts them together in an innovative way and charges a pretty penny for her services. School yourself on some free tips by reading the article.

Video: The Disappearing Dining Table Office

Posted on by chase

Always cool to see innovative office tricks making the mainstream news.

The CBS Early Show had a segment today featuring interior designer Kristan Cunningham, who shared some innovative tricks for turning one of the most-seen but least-used areas of your home, the dining room table, into a go-to disappearing home office.

The video is the star of the show here, but some excerpts from the accompanying article set the tone:

  • Fax Machine:
    The multifunction printer/fax/copier/phone ID can be covered with a bottomless basket that is simply lifted off when you need it. It rests on a serving table which can be used to store linens and also office supplies.
  • The Hutch:
    The hutch has part of the glass front covered with frosted contact paper, leaving the top part clear to display dishes and serving ware. Behind the glass door are files, books and all the desk top supplies. The desk supplies are on a tray and blotter and simply lifted out an put on the dining table. Cunningham suggests putting a desk blotter under it to protect the wood.

Click the link and check the video clips for more on this cool project.

Blurb: Office Depot now under investigation in Colorado

Posted on by chase

From the Denver Post:

The Colorado Attorney General’s office is investigating Office Depot’s pricing practices through its U.S. Communities contract program, which allows public agencies to join already negotiated low-bid contracts, according to an Office Depot spokesman.

Colorado is the fourth state to launch an investigation into Office Depot’s pricing policies.

The Cherry Creek School District, which was contacted by the attorney general’s office, said it audited its purchases of 21,549 items over two years, finding that it was overcharged about $2,000.

Just another in the long line of investigations piling up behind our favorite big-box superstore. And by “favorite” I mean…well, you know.

How to set up a home office space

Posted on by chase

article-create-your-own-office-space

The Indianapolis arm of Examiner.com has posted a neat little article that gives a crash course in designing a home office.

In addition to helpful tips like placing your office away from the hustle and bustle of the rest of the house (avoid the kitchen or bedroom office; these are places you’re meant to be thinking about your home, not your work), there is one section I of course find particularly noteworthy:

Furniture:  Start with the basics, a desk, a small filing cabinet, a book shelf, and a comfortable computer chair, then personalize your space depending on your working needs.  Place the desk in an area where you can see the door.  Also, if you are easily distracted, avoid placing your desk directly in front of a window.

Add items to your office that compliments your work.  A reading corner, with a comfy chair and an end table, a conference or work table and chairs, a credenza, storage/supply cabinet, small table and chairs for your kids, a dog bed, anything that makes your space its own.

None of these tips are necessarily earth-shattering, but it’s nice to see them collected in one place. I think too often people setting up a home office take pieces from the existing house and rearrange them into a place where they feel they can get some work done. The flaw in this is that you feel like you’re “working from home”, and not owning “a home office.” There is, in fact, a difference.

A home office ought to feel like an entirely separate entity from your house itself. Sure, it’s nice that you can go to work in your PJs and slippers, but the fact is: you’re at work when you’re in your office, no matter where it is. Purchase office furniture and office supplies rather than co-opting things from the rest of the house. Make sure it’s comfortable, of course, but make sure it is distinctly “your office.” And as always, when you’re out constructing your perfect workplace-away-from-home, be sure you use a reputable office supplier who can help you meet your needs.