Use Office Politics to Help Your Career!

If you thought your left the cliques and drama behind when you graduated from high school, the reality of the work world must have come as a surprise. Anytime you take the same group of people and lock them into a building together eight hours a day, five days a week, things will get a little hairy, especially when you add the competition and hierarchies of the work place. Failing to successfully navigate the social scene in high school just means you don’t get to sit at the cool kids lunch table. If you don’t get a handle on the politics in your workplace it can cost you your career in the form of lost promotions and poor working relationships.

Officepolitics.com, a great site that features an advice column offering solutions to workplace dilemmas, recently featured a reader letter in which a woman said she felt psychologically scarred by the backbiting and gossip in her office. The phrase “office politics” leaves a poor taste in everyone’s mouth, but the reality is, most of us have to participate to get ahead and get noticed at work. Successful office politicians aren’t rumor-mongers or back stabbers; they’re people who understand that actively pursuing power and prestige is just one of the steps to a successful career.

So how do you become a successful office politician? Louellen Essex, co-author of “Manager’s Desktop Consultant: Just-in-Time Solutions to the Top People Problems That Keep You Up at Night,” says one the first things you have to do is  emulate the movers and shakers. “Think of playing office politics as a game of strategy through which you are able to get the resources and influence you need to accomplish your goals. Most often those who are diplomatic, respectful and build coalitions with effective people win,” she says at CNN.com. Essex offers more great advice, including: don’t get sucked into one faction or another and don’t hesitate to talk about your own successes in the work place. A word of caution — tooting your own horn as Essex recommends is great. Bashing your co-workers is not. Office politics is for advancing your own career, not hindering someone else. If you are constantly running down you colleagues, you look unprofessional and you create a miserable work environment. Don’t be that person! Office politics also turns nasty when it turns personal. For that reason, the folks over at Suite101.com recommend drawing a bright red line between your work life and your private life. In the modern office, that includes not friending your co-workers on Facebook. That’s what the relatively staid LinkedIn is for.

The best way to be an office politics winner? Be a good employee. Take initiative, do your work well and talk about your successes. Those are the best ways to separate yourself from the pack.

Claim ALL the Deductions You Can This Year!

With the April 15 IRS tax deadline looming, its time to start thinking about deductions.  Tax deductions are expenses you incur that lower your income in the eyes of the IRS. The lower your income, the less the government expects you to pay in taxes. Most of you know you can deduct mortgage and student loan interest, but there are a ton of other totally legit ways to lower your tax bill.

In “The Most-Overlooked Tax Deductions” Kiplinger lists 19 tax breaks you may have forgotten about or didn’t know existed in the first place, including state sales tax, moving expenses for your first job, refinancing points, charitable donations and more. In addition, property taxes, vehicle registration fees, the annual cost of your safe deposit box and child care are all tax deductible expenses. You can even deduct tax preparation fees. If you work from, you can deduct a percentage of you housing costs. For example, if your home is 2,000 square feet, and you use 200 sq.ft. for business purposes, you can deduct 10% as business operating expenses. For more deductions, check out this informative article from Helium, an awesome personal finance site.

A word of caution: be sensible when combing over your expenses while looking for deductions. You do not want to get on the wrong side of the IRS! Entrepreneur offers some expert advice on how to properly claim your deductions.  Approach the whole enterprise with the right attitude–you just don’t want to pay more taxes than you owe, not put one over on the government!

How to Clear Clutter from Your PC and Improve Its Performance

I’m one of those people who thinks my PC runs on magic and wishful thinking, but even I know that too many files and unused applications suck up loads of RAM and slow down my machine. I try to delete old and temporary files from time to time, but sometimes, you’ve just got to snap on the rubber gloves and do some serious deep cleaning. Knowing what is safe to delete can be hard, but that’s what patient and generous computer nerds are for — explaining PC maintenance to the rest of us.

Stephanie Vaughn Hapke is practically the queen of the computer nerds. She’s the President and CEO of GeekGirl Consulting LLC, a computer consulting company. In an article in the Huffington Post, Hapke shares some startling statistics on just how much time workers waste wading through the digital files clogging up their computers. Thankfully she also shares some tips on how to better manage your files.

PC World is another great resource for us overwhelmed Luddites. They feature a series of articles with step by step instructions on clearing unwanted files from your machine. In “Reduce Windows Clutter, Improve Performance,” Steve Bass explains how to cleanup your desktop. Matt Lake’s “PC Workout” offers a few easy steps that will have your computer running as smooth and as fast as it did when you bought it.  Lincoln Spector uses his Answer Line column to identify the mysterious running applications listed when you hit Ctrl+Alt+Del, and tells you which you can close and which should always be running.

I get nervous futzing around with anything on my PC. That’s why I’m glad people like Hapke and publications like PC World exist. Nothing soothes an anxious technophobe like easy to understand advice from a certified computer nerd.

2/8 Daily Deals at OnTimeSupplies.com

I hope you’ve been following the Daily Deals at OnTimeSupplies.com. If not, you’ve already missed some great bargains on office furniture and office supplies! It’s not too late to get in on the money saving action though — On Time Supplies offers bargains every day. Today’s Deals are all about comfort in the workplace — they’re featuring steep discounts on workstations, task chairs and monitor filters. Check them out now because the Deal disappear at midnight!

Save Money By Making Your Own Great Looking Business Cards

If It Prints, I’ll Let You Know, an awesome blog about printers and accessories we love here at Smart Office, has a great post up on how to make your own professional-quality business cards at home. As If It Prints notes, all you really need to make your own business cards is card/cover stock paper and basic design software such as Microsoft Publisher. You can get the card stock fast and cheap at OnTimeSupplies.com, and there are a number of sites offering free business card templates you can try as an alternative to the Microsoft software. Give it a try–every business and professional needs a good supply of great-looking business cards, and this way you can eliminate professional printing expenses from your budget!

This Year’s Super Bowl More Green Than Ever

No office hosts any events as grand as the NFL’s Super Bowl. That’s why it’s so exciting that the organization is boarding the green business express! The NFL has its own Environmental program headed by Jack Groh, who says the organization is adopting a set of policies that will make this year’s big game the greenest in history! A couple of the new NFL green initiatives can be adapted to any workplace.  All the leftover food prepared for the event will be donated to community agencies. The NFL will also donate leftover office supplies, decorations, and building material after the Super Bowl. Consider adopting these policies for your next company banquet, meeting or training event.

Check out the other ways the Super Bowl is going green this year here. Oh, and GO COLTS!

OnTimeSupplies.com Set to Launch New Site!

On Time Supplies is launching a new website! Soon, you can get all your office products from a more attractive, user friendly OnTimeSupplies.com. The new site will feature tabs for the major categories — Office Supplies, Office Furniture, Technology and Janitorial — with links to the most popular products. That way, the supplies you need the most will be just one click away. Plus, On Time Supplies knows that not everyone wants to quit their day job and become an interior designer. That’s why they’ve developed furniture collections and placed them all in on place, so you won’t have to try and get in touch with your inner Martha Stewart to outfit your office attractively and sensibly. The new OnTimeSupplies.com will also take the guesswork out of toner buying with a new toner finder with enhanced search and click-able icons.

My favorite feature of the new site is the Community page, where you can take advantage of expert advice on choosing, and then using, a range of office products. Trust me, you’ll find out everything you ever wanted to know about office supplies there, from how to select the best printer for your office to why all staples are not created equal. My second favorite feature? The Deals of the Day! You’ll want to check out the new OnTimeSupplies.com every day. The site will feature one-time only, 24 hour sales on their most popular products–deep discounts on cool stuff.

Of course, not everything will be different at the new OnTimeSupplies.com. You’ll still save money when you order in bulk. You’ll still get your order fast when you take advantage of 1- and 2-day shipping. And you’ll still connect with a real, live human being when you call the toll free number or take advantage of live chat. With the new OnTimeSupplies.com, you get all that, and an attractive, easy-to-navigate website too!