How-To: Choose the perfect battery

how-to-choose-the-perfect-battery

For your high-output devices, there’s a chance that your regular bargain-bin batteries aren’t cutting it any more. I know I’ve bought AA batteries from the dollar store thinking I’m getting a great deal, only to have them not even be recognized by my digital camera. A lot of cheap-o batteries don’t even have enough juice in them straight out of the box to power a lot of today’s high-end electronics, but luckily there are plenty of affordable alternatives. Continue reading

Terminology Roundup: DVD and CD formats

terminology-roundup-dvd-and-cd-formats

When writing my last article, I was searching for a good link to printable DVDs. I noticed that they came in both DVD-R and DVD+R variations, and realized that despite having seen both terms before, I was unclear on the difference. In the event that you feel the same way, I’ve compiled the results of my research here.

DVD-R is the first recordable DVD format, developed by Pioneer in 1997. It is officially recognized by the DVD Forum, an international organization composed of hardware, software, media and content companies that use and develop the DVD and HD DVD formats. The Forum was initially known as the DVD Consortium when it was founded in 1995.

DVD+R was developed in 2002 by a competing collection of companies, which was known after-the-fact as The DVD+RW Alliance. DVD+R was made a direct competitor to DVD-R, which caused the DVD Forum to not recognize it as an official format until January of 2008.

Here’s where it gets weird: the differences between the two formats are highly technical and mostly negligible. The main difference is an incredibly small difference in how much each disc can hold, measured in GiB, or Gibibytes (a shortening of “giga binary byte”), with DVD-R claiming 4.38 GiB and DVD+R offering 4.377 GiB. Hardly a difference that matters to the average consumer. Other small differences include the way data is archived on each disc, with each format offering slightly different technology which is, again, basically invisible to the traditional user.

Since combination drives that burn and read both formats have been commercially available for years now, there is not much reason to choose one over another. DVD-R has been around longer, so if you are burning a disc and are unsure of who will be playing it, DVD-R may be the best choice as it will work in older drives (both computer and home video player) than DVD+R will. Other than that, it’s simply a case of two competing companies offering a product and the industry never setting a standard. If you’re working on a highly technical project, find out the technical details and choose the one that best suits your needs. Otherwise, either should be fine.

It’s important to note that CDs do not suffer from the same problem of nomenclature, and one CD-R will be comparable to the next. There is no such thing as a CD+R, as far as I can figure out.

The addition of RW to any of these brands (including CD-RW) means that the disc is re-writable and can be burned over with new data more than once, while regular CD-R and DVD-R (or +R) discs are write-once and need to be “finalized” (meaning no more data can be added) before they will work in most players.

Hopefully this breakdown shed a little light on an otherwise baffling subject. It was interesting to learn about the history of these products and I’ll continue to demystify office and tech terms in the future.

How-to: Customize CDs and DVDs

One of the coolest trends to come about in the digital, computer-driven age of office products is the ability to personalize your media. No longer content with just writing “Presentations” or “Office Jams ‘09” on our discs with a Sharpie, true connoisseurs of personalized media now have a wealth of options to choose from. Let’s take a look at the various levels available.

Printed Labels

The most cost-friendly and accessible level of labeling discs, the printable label comes in a variety of formats. These labels come in a pack like standard printer paper, and are available in glossy, matte or even clear varieties. Simply choose a brand of label, download the free template for use in your graphics editor of choice, and choose your design. Since you’re printing directly on a self-adhesive label just as you would print any other document, the sky is the limit in terms of color and design.

There are plenty of freeware label creation programs out there, as well
as templates for Photoshop and other image programs.

As far as application goes, if you feel you don’t have a steady enough hand to line up the label yourself, there’s a really cool product called the Stomper: just lay your label down sticky-side up, put a disc upside-down on the top peg, and press down. Presto! Perfectly applied labels every time. I have one of these and I have to say when I got it I had what could be described as a potentially inappropriate amount of fun labeling every homemade disc I own.

The only real downside to printable labels is permanence; if the disc is handled frequently or will need to be accessed for a long period of time, there’s the chance that the label will start to curl or peel up off the disc. Since the cost is so low per label, though, it’s easy to just print off a replacement for a frequently-used disc.

Printable Discs

Taking the idea of a printable label one step further, it is also possible to buy special discs which have been prepared specifically to be printed on. Since you are printing directly onto the disc itself, there’s no worry of the label peeling off, and you still get the same range of color and design choices. Since there’s no flexibility in the disc, you may notice some “pass lines” from your printer; color gradients and edges can get a little fuzzy, so simple designs are usually the best.

The downside to printing directly onto a disc is the fact that you need a printer capable of doing it, but any modern office printer worth its salt should have this option, so you’re probably not in any trouble there. If it turns out your home or office budget doesn’t allow for purchasing special hardware, there’s always the perfectly acceptable option of printing your own labels as described above.

Lightscribe

Speaking of special hardware, one of the coolest innovations I’ve seen in a while is Lightscribe. Here, instead of using a standalone printer to print with ink on a disc, the Lightscribe drive uses the same laser to burn both your media and your design onto a specially-prepared disc. After the disc is finished burning, you take it out, flip it over, and put it back in the drive to have the top etched with whatever design you want. Special chemicals on the disc are darkened by the laser, providing a near-permanent design without using any of your precious printer ink.

The downside to Lightscribe is that the designs are monochromatic, since you are not using ink. The process is similar to woodburning or any other etching; you end up with a light grey design on a solid color background (usually gold, though silver and other color options are sometimes available). The cool thing is that Lightscribe drives work with the special discs to map your design’s location, so you can give multiple passes to darken the disc or even add on to the design later without worrying that it will come out crooked.

So there you have it! A couple of simple options to help you customize one of the most commonly used items in any office: the humble burned disc. In an age where data is increasingly passed around via USB stick or memory card, it’s possible that the burned CD or DVD is on its way out the door (which makes me feel old; remember when we were saying that about floppy disks?), but in the meantime, don’t be afraid to dress up your discs before handing them out. It will add an air of fun or professionalism to an otherwise blank canvas.

How-to: Be the best candidate for a job

It’s a fact: lots of people are looking for work right now. The economy isn’t doing so hot and a potential employee needs to do everything they can to separate themselves from the (increasingly growing) pool of applicants. Luckily, with the right equipment and a little gusto, it’s easy to make yourself the stand-out choice during a job search. Here are some helpful tips:

The Resume
Your resume and cover letter are most likely going to be the first thing a potential employer sees of you, and likely the last thing left on file after your interview has come and gone. Employers will look at it and see if they even want to meet you, and after they have, they’ll look to it for reminders of why they thought it was a good idea in the first place. It’s your first line of defense in the war on unemployment, and too few resume writers take it seriously enough.

Your first step is obviously compiling your list. Every resume will use some standard elements: skills list, job history, education experience, and so on. How you present these skills needs to be tailored to the job you’re seeking, and there are plenty of resources online to help with that. Here is a list of ten resume writing tips that I’ve always found really helpful. Look around a bit and you’ll find no shortage of other lists that will help you craft a resume that’s perfect for the job you’re seeking.

Now here’s the part that a lot of people don’t think about in this digital age: how your resume is printed. A lot of the time you’ll be able to get by sending your resume through email, but if a job requires a printed resume, think of it as a bonus: you get the chance to make it stand out that much further. I’ve always been a fan of Southworth Credentials Linen Paper because it’s got a rich, natural feel and it’s slightly heavier than standard printer paper. Anything that can give your resume some tone and a little extra heft (look for something higher than 20lb. paper, the linen linked above is 24lb., for example) will make it that much harder to overlook in a stack of identical inkjet copies. Granite is also a good choice for resumes, as it has a bit of slate coloring to make for a rich, professional appearance.

Business Cards
On the subject of printing, one of the things a lot of people overlook is the idea of making your own business card. Most individuals aren’t willing to shell out the high startup costs of having silkscreened business cards made, considering that any time the information on the card changes (address, phone number, etc.) an entire new set of cards needs to be made, complete with new startup costs.

Thankfully, companies like Avery (one of the biggest names in do-it-yourself labels) produce high-quality printable business card stock that allows anyone to print up professional-looking cards for a fraction of the price of pre-mades. I first learned of this when I made some cards with the dubious title of “freelance journalist”, but let me tell you, when “freelance” means “unemployed and broke”, it was cool being the only one in the room with a business card.

Just recently in fact, my boss found himself en route to a trade show and realized he didn’t have any business cards. Whereas a re-order from a major supplier might take weeks, he was able to sit down with a .pdf template and print himself off a stack before leaving the house. And in my opinion, the best part is the freedom self-printing can offer. I’ve known art students who recreated classic paintings on their business cards, theater folks who put full-color headshots in the corner, and lots of other equally amazing designs that were printed for the price of ink. Plus, you can print off a run of black-and-white basic cards to drop in fishbowls to try to win free sandwiches. Any product that comes with the potential to get me a free sandwich is A-okay in my book.

Envelopes and Address Labels
Once again, this is something that seems to have gone by the wayside in this digital age, but a hard-copy follow-up letter can go a long way to cementing yourself in your future employer’s mind as someone who is serious about the position. Even if your letter is basically a dressed-up version of “thank you for your time”, receiving actual correspondence from you after the interview is a way of letting them know you appreciate the opportunity and look forward to hearing back from them. Again, style goes a long way.

Use the same kind of high-quality paper you used for your resume, and pick up some matching envelopes to make sure your letter stands out from the junk mail. Next, you have another opportunity for creativity to shine through: custom address labels.

Once again Avery steps up the plate with a whole line of DIY products. If you just want to use a nice font and keep it simple, I’d go with the clear labels to let the quality of your envelope shine through. Or, you can pick up some opaque labels and do a little graphic design to make your return address really stand out. Tie it in with your business card and you’ve got a cohesive package that tells the job world that you’re a professional, or at least an accomplished amateur with all their affairs in order.

Lastly, and this may seem silly coming from a blog about office supplies: keep your chin up. Times are tough all over and lots of people are getting desperate for a job. And while it may seem like someone who is literally begging for work would be appealing to an employer, it’s much more important to have confidence in your abilities and skills, and showcase that in your interactions with your future boss. Play it cool and stand on your own merits, and you’ll be fine. Good luck, I wish you all the best.

Choosing a replacement office chair caster

Let me get this out of the way: I hate my chair. It’s a bargain-bin piece of junk that I got from one of the big chain department stores, and I’m pretty much marking time until I can afford the upgrade to something a little nicer. In the meantime, I make do. My chair does everything I need from a chair: it lets me sit on it, and it rolls along the floor. Until today.

I’ve been having a rough roll lately when I get up from my desk, and today one of the casters hard-locked on me and the chair almost flipped over. After prying it out, I realize it’s got a huge knot of carpet fuzz, cat hair, and who knows what else in there from years of use. It’s new caster time.

Unfortunately, I’m nowhere near the place I bought the chair originally, and the manufacturer’s site was no help. I know I can get replacements online, but I wasn’t sure what kind I needed. After some quick googling, I found a blurry chart. Yikes. I understand that all the information I might need is in there somewhere, but I wasn’t about to put myself through eyestrain just to figure out how to order a plastic wheel, and neither should you. So I’ve put together a handy guide to ordering a replacement caster. For the most part, the search boils down to answering two simple questions:

How big is the original caster?

For a replacement caster, the most important things to know are the length and diameter of the “stem” (the part that sticks into the chair). Grab a ruler, yank out the offending caster, and measure like so:

How to Measure Office Chair Casters Infograph

In my case, the stem was 1 inch long by 3/8ths of an inch in diameter, making it a “K” class stem (some manufacturers use these letter codes, but knowing the length and diameter is really the important part.) Also, whether your stem has a flat or a round head doesn’t really matter; as long as the measurements are right the caster will fit. The next question determines the material the wheel should be made of:

What kind of floor will the caster be used on?

In my case, I’m currently on hardwood floors. For hard surfaces like wood, chairs mats, tile or linoleum, a soft wheel is recommended. Hard wheels should be used on soft surfaces, like carpet. Just like any other wheel, really. Think about it: soft rubber car tires for the hard concrete road, but hard plastic tires on your lawnmower for moving over soft dirt and grass. But I digress. By plugging the length, diameter, and floor type into the “Narrow your Results” column on the casters page at OnTimeSupplies.com, I found the best match for me would be these Doublewheel Nylon Casters from Master Casters. They come in a set of five so I can either replace the whole chair’s worth (and have one left over!) or replace the bad one and keep the rest in reserve for the day the other wheels inevitably lock up on me. Not too shabby, and it beats replacing the whole chair.

So there you have it. Proof once again that shopping for office supplies and equipment doesn’t need to be a hassle. Something as simple as finding a new caster was turning into a pretty hair-pulling exercise, and hopefully the above guide will spare a few shoppers that grief.

Quick Office Supply Tips!!

This is going to be the first of our new segment for “Quick Office Supply Tips.”  These are based on real questions from customers that we feel could benefit others considering purchasing office supplies, office furniture, etc.  The questions are not in any particular order at this time and they are posted as we receive them from our customers.  I really hope they help and please feel free to post comments!

CUSTOMER: Does the Quartet Magnetic Dry Erase Board promote “ghosting?”

QUARTET REPLY: Ghosting occurs as a result of the solvents (usually alcohol) in dry markers that effectively make the board cleaner where there has been writing. This remains visible after the ink is wiped off, but ghosting disappears after a short time. The Quartet Magnetic Dry Erase Board is not supposed to at all because it’s porcelain; melamine boards are at a higher risk for ghosting.

Protect Your Identity!

Since our sister site, OnTimeSupplies.com, is an on-line merchant, they are constantly upgrading their software with the latest security, and making sure that customers’ personal information is protected.  They take security extremely seriously and are always on guard for identity theft.

I was actually looking at a couple of our primary vendors sites and found some great information and products for typical consumers that will help keep your information secure.  Most of the tips are common sense, but there may be a couple of tips that maybe helpful for you!  Please feel free to add any that are helpful in the comments section.  Thanks!

FROM biggestbook.com “What can you do to protect yourself.  Here are some hints:”

– Don’t leave sensitive documents on your desk if you are not in the room.
– Make sure your file cabinets lock.
– Invest in a shredder to shred any sensitive documents, including rough drafts, client correspondence and the like.
– Make sure you have a desk drawer that also locks. A locking cash box or safe will work if your file cabinets don’t lock. It can be locked and tucked away somewhere inconspicuous.
– If you are purchasing a product online, for business or personal use, make sure the site is secure before typing in your credit card number.
– Make sure you have a desk drawer that also locks. A locking cash box or safe will work if your file cabinets don’t lock. It can be locked and tucked away somewhere inconspicuous.
– Don’t say anything in an e-mail that you wouldn’t want copied and spread around.
– Keep your voice low when talking on the phone about sensitive matters, particularly if you work in a cubicle.
– Avoid talking about personal matters on the phone unless you want the entire office to overhear.
– When sending checks, gift certificates and the like through the mail, use privacy envelopes.
– If you want to make sure no one opens an envelope or package except the intended recipient, use tamper-proof packaging that makes it obvious to the recipient that the package was opened.
– Turn off your computer when you leave the office. It won’t be as easy for someone to log on and access if your information if they have to start the whole system up and enter a password.
– Don’t leave cash lying around.
– Don’t leave home addresses and phone number of other employees, clients or friends on your desk where someone might see them.
– Be careful of fraudulent e-mails that ask you to click on a link embedded in the e-mail message to update your account information, credit card information or other private data. These are usually not legitimate.
– Do not open attachments to e-mail messages sent to you from someone you don’t know. They might contain a worm or virus that would play havoc with your computer system.

From Fellows.com website: “Twelve Steps to Protect Your Information”
1. Guard your mail and trash from theft and shred documents or letters that contain your personal information. Shred any documents containing personal information that you no longer need.

2. Deposit potentially sensitive outgoing mail at the post office or in collection boxes.

3. Carry only the identification and the credit and debit cards that you’ll actually need.

4. Secure personal information in your home, especially if you have roommates or employ outside help. Believe it or not, even family members have been known to steal personal information.

5. Keep your purse, wallet or forms with sensitive data in a safe place at work.

6. Don’t give out personal information on the phone, through the mail or over the Internet unless you’ve initiated the contact. Identity thieves may pose as representatives of banks, Internet service providers (ISPs) and even government agencies to get you to reveal information.

7. Don’t use personal information, like your Social Security number, as a password on any accounts.

8. If your state uses your Social Security number as your driver’s license number, ask to substitute another number. Do the same if your health insurance company or financial service provider uses it as your account number.

9. Ask about security and disposal procedures in your workplace and at offices and businesses that collect your personal information.

10. Order copies of your credit report every year from each of the three major credit-reporting agencies or through AnnualCreditReport.com (see inset). You are entitled by law to one free report each year, so take advantage of this important program.

11. Make a list of all of your credit card and bank account numbers with customer service numbers and keep them in a safe place.

12. Check financial statements promptly and report problems immediately. Follow up with creditors if your bills don’t arrive on time. It could mean a thief has stolen your account and changed your billing address to cover his tracks.

Here is some information that I found on the 3M site.  The screens provide privacy protection, glare reduction, and they also protect the screen from damage.  The reason I like this information is because it shows how to actually measure the screen.  I hope it helps.

It is critical that you measure your monitor screen correctly to ensure proper fit of your computer filter.

Be sure to measure only the viewable screen area.

For frameless filters, the size must be exactly what you measure. For framed filters, choose the size that is nearest to your actual screen measurement or slightly larger.

Find out which 3M™ Computer Filter will work best for your work environment and screen size with the Selection Guide (PDF, 63 KB).

3M™ Notebook/LCD Privacy Filters Filter Viewing Area
Height x Width
Filter Viewing Area Diagonal Fits Monitor Size
PF12.1 7-3/8″ x 9-3/4″ 12-1/16″ 12.1″
PF12.1W 6-1/2″ x 10-3/8″ 12/1/16″ 12.1″ Widescreen
PF13.3 8.0″ x 10-5/8″ 13-1/4″ 13.3″
PF13.3W 7 15/16″ x 10 5/8″ 13 5/16″ 13.3″ Widescreen
PF14.1 8-1/2″ x 11-1/4″ 14-1/16″ 14.1″
PF14.1W 7-1/2″ x 12″ 14-1/16″ 14.1″ Widescreen
PF15.0 9″ x 12″ 15″ 15.0″
PF15.4W 8-3/16″ x 13-1/16″ 15-3/8″ 15.4″ Widescreen
PF17.0 10 5/8″ x 13 3/8″ 17″ 17.0″
PF17.0W 9-1/16″ x 14-1/2″ 17″ 17.0″ Widescreen
PF18.1 11-3/8″ x 14-1/8″ 18-1/16″ 18.1″
PF19.0 11-7/8″ x 14-13/16″ 19″ 19.0″
PF19.0W 10 1/8″ x 16 3/16″ 19″ 19.0″ Widescreen
PF20.1 12-1/8″ x 16-1/8″ 20-1/16″ 20.1″
PF20.1W 10-3/4″ x 17-1/8″ 20-1/16″ 20.1″ Widescreen
PF21.3 12 13/16″ x 18 5/8″ 21 5/16″ 21.3″
PF21.6W 11 7/16″ 18 1/4″ 21 5/8″ 21.6″ Widescreen
PF22.0W 11-5/8″ x 18-7/8″ 22″ 22.0″ Widescreen
PF24.0W 12-3/4″ x 20-3/8″ 24″ 24.0″ Widescreen
PF26.0W 13 9/16″ x 21 5/8″ 25 9/16″ 25 9/16″ widescreen
PF27.0W 14 3/8″ x 22 15/16″ 27 1/16″ 27 1/16″ widescreen
PF28.0W 14 5/8″ x 23 3/8″ 27 9/16″ 27 9/16″ widescreen
PF30.0W 15 3/4″ x 25 1/4″ 29 3/4″ 29 3/4″ widescreen
Glass Framed Filter Sizes
(Desktop LCD & CRT Monitors)
Filter Viewing Area
Height x Width
Filter Viewing Area Diagonal Fits Monitor Size
Large (L) (PF400L/LB, EF200L/LB, EX10L)(Flat) 9-3/4″ x 12-3/4″ 16″ 14″-16″ CRT and 15″ LCD
X-Large (XL, XLB)(flat) 11-1/2″ x 14-1/8″ 18-1/4″ 16″-19″ CRT and 17″-18″ LCD
XX-Large (XXL,XXLB)(flat) 13 x 16 20-5/8″ 19″-21″ CRT and 19″-20″ LCD
Framed Lightweight Privacy Filters
(Desktop LCD Monitors Only)
Filter Viewing Area
Height x Width
Filter Viewing Area Diagonal Fits Monitor Size
PF317 10 15/16″ x 13 5/8″ 17 3/8″ 17″ Standard LCDs
PF319 12 3/8″ x 15 5/16″ 19 3/4″ 19″ Standard LCDs
PF317W 9 1/2″ x 14 15/16″ 17 3/4″ 17″ Widescreen LCDs
PF319W 10 9/16″ x 16 11/16″ 19 3/4″ 19″ Widescreen LCDs

OnTimeSupplies.com Recognized as Top Internet Retailer for Office Products

On Time Supplies, an Atlanta-based Online Office Supplies and Office Furniture Discount Retailer Has Recently Been Recognized as a Top Retailer by Reseller Ratings

FOR IMMEDIATE RELEASE

[Press Release, UPI] On Time Supplies, a nationwide discount retailer of office supplies and office furniture has recently been added to the “Top Retailers” list by Reseller Ratings, an independent rating agency.

Reseller ratings is an industry leader in rating internet retailers based on level of customer service, price, delivery speed, and overall customer satisfaction.

In a recent interview, OnTimeSupplies.com co-founders, Miles Young and Andre Scott commented  “We are proud to be a part of Reseller Ratings and we recognize them as a fair and valuable service for internet retail comparisons.  We are very pleased to be ranked as a top tier site, and look forward to serving our loyal customers.”

For more information about On Time Supples, visit http://www.OnTimeSupplies.com.

OnTimeSupplies.com sells office supplies, office furniture, school supplies, toner, file cabinets and everything else needed for your office. We ship same day via UPS and reach the majority of our customers in 1-2 business days.

Office Furniture Retailer Introduces Discount HON Furniture Collections

OnTimeSupplies.com has teamed with HON Furniture Company to Offer Discount Office Furniture Suites.

OnTimeSupplies.com announced the release of their new line of discount HON furniture collections featuring flexible desk configurations, conference room suites, and many other workspace solutions to meet the needs of any office.

“We are very pleased to expand our relationship with HON, which is recognized as a global leader in high-quality office furniture,” said Andre Scott, co-founder of the Atlanta-based office furniture website.  “Our new office collections allow customers to quickly and easily select furniture configurations that would otherwise involve custom configuration. This new offering allows us to offer clients significant time and cost savings.”

Some of the most popular HON office furniture collections include the HON L-Shaped Corner Office Desk Suite (the HON 94000 series), as well as the HON 10600 L-Shaped Desk series, and many others.

For more information on the new discount furniture program, visit http://www.ontimesupplies.com/office_furniture.html

OnTimeSupplies.com sells office furniture, office supplies, school supplies, toner, file cabinets and everything else needed for the office. On Time Supplies ships same day via UPS and orders reach most customers within 1-2 business days. One of the fastest growing office furniture and office supplies dealers in the country, On Time Supplies provides a 100% satisfaction guarantee on every order.

Contact us at http://www.OnTimeSupplies.com or call us at 1-866-501-6055.

Presentation Binders & DIY Office Products See Increase

OnTimeSupplies.com, a leading office supplies and office furniture retailer, reports an increase in sales of do-it-yourself office products such as presentation binders, marking a shift from more expensive custom-printed items during tough times.

Presentation binders and other “do-it-yourself” office products from Avery, Wilson Jones, Acco Brands and Universal have enjoyed renewed interest during the last quarter, according to leading Atlanta-based online office supplies retailer, OnTimeSupplies.com.

View binders (commonly known as presentation binders) allow customers to easily print their own covers and other meeting or presentation information from any desktop printer, adding flexibility as well as time and cost savings.  According to the company, this flexibility and lower output cost has been a convincing reason for companies to move towards do-it-yourself office solutions.  Many of these companies in the past have relied on custom imprinted binders, which require a much longer lead time and are far more costly.

The trend goes far beyond binders.  Sales of inkjet and laserjet labels from Avery and many other popular brands such as Universal have also seen sales increases.

For more information, visit our section on Presentation binders and view binders.

http://www.OnTimeSupplies.com

OnTimeSupplies.com sells office supplies, office furniture, school supplies, toner, file cabinets and everything else needed for your office. We ship same day via UPS and reach the majority of our customers in 1-2 business days.